Passport - Under 18 Years Old

MANDATORY DOCUMENTS FOR THE BRAZILIAN PASSPORT

1. Online passport form

Completely fill-out the online form at https://formulario-mre.serpro.gov.br/ (ignore the message about website security and click continue on this site)

Important: Include as much information as you can. Do not forget to correctly fill in your address, telephone number and e-mail for our contact.

When you finish filling out the form, print the protocol (receipt).

Stick a photo on the indicated space (check step 2).

Attention:

For children under 12: Both parents must sign the protocol at the indicated location with ink pen (inside the rectangle, without exceeding the edges).

For those over 12 years: The minor him/herself must sign the protocol at the indicated location with ink pen (inside the rectangle, without exceeding the edges).

At the bottom of the protocol, do not forget to inform your contact phone number.

Observation:

If it is the minor's first passport and the service is requested together with the consular birth registration, the following options must be chosen, in the respective questions:

- In "Birth registered at the Brazilian Consular Office?", select "YES"

- In "Do you have Brazilian nationality?", select "YES"

- In "CPF", select the option "First passport - birth registration will be done jointly"

If you have difficulty filling out the electronic form, watch our video tutorial, step by step, here.

The photo dimensions for the Brazilian passport are the same as the standard size for the Finnish passport.

Photo with a neutral face, facing the camera and with a white background, no shadows, according to ICAO standards.

( See instructions and photo examples here )

Important: The photo must be of the "developed" type and in high quality.

Home-made photos, photos with low quality or digital only versions are not accepted.

Note: To avoid your photo being rejected, we strongly recommend to use a professional photographer's service.

Due to its public nature, the Embassy cannot recommend specific photographers or studios.

The Finnish police offers, on its website, a list of professionals by city: https://lupakuvienvastaanotto.fi/PhotoStudio/PhotoStudio.aspx

Attention: The photo must be developed by a professional. Unlike the Finnish police, the Embassy does not accept digital photos sent directly by a photographer or studio.

3. Previous, valid or expired Brazilian passport

4. Minor's Brazilian document

The following documents are accepted:

- Brazilian Identity Card (Carteira de Identidade - RG); or

- Brazilian birth certificate; or

- Brazilian certificate of naturalization.

If the child's birth has already been registered at the Embassy or at a Brazilian notary (cartório) (i.e. there is a Brazilian Birth Certificate) but the child has not yet a CPF, the parents should request their child's CPF before applying for a passport.

Click here for instructions on how to request your CPF.

Observation:

If it is the minor's first passport and the service is requested together with the consular birth registration, the CPF will be generated by the Consular Section during the birth registration.

6. Parents' identification documents

- Brazilian parent:

a)  valid Brazilian passport or Brazilian identity card and

b) Brazilian Tax Payer Number (CPF) card or identity document with the CPF number

If the interested party has not yet requested their CPF, they should do so before applying for the passport.

Click here for instructions on how to request your CPF.

- Foreign parent:

a) valid foreign passport.

* For requests by mail, a copy of the parents' passports is accepted.

b) CPF card (if the foreigner has CPF);

If the foreigner has a CPF, they must present the document.

Note: Foreigners are not required to have a CPF. However, they can also have a CPF (recommended).

Click here for instructions on how to request your CPF.

Click here to download the file in PDF format

Please note: Under no circumstances does the Embassy issue a passport for a minor under the age of 18 without this authorization.

For in-person requests, the parents must sign the authorization in the Consular Section, before the consular authority.

Both parents should bring their valid passports, with photo and signature.

If a parent is in Finland but unable to attend the Consular Section (or, if the service has been requested entirely by mail) the signatures of the parents in the Passport Authorization must be recognized by Notary Public (Maistraatti) (Notarization and recognition of own hand signature / Allekirjoituksen oikeaksi todistaminen) (check here the example). 

Note: If one of the parents does not reside in Finland, the following procedures must be followed, according to each situation:

I. The parent, either foreign or Brazilian, is in Brazil:

1) Complete the Helsinki Embassy form (PDF format).

2) Recognize the signature in person (reconhecimento de firma por autenticidade) in the Brazilian notary (cartório), in Brazil.

3) Send the original document by mail to the parent residing in Finland.

Attention: The Embassy does not accept this document sent by e-mail or copies, not even if sent directly by the Brazilian notary (cartório). Only the original document with own hand in-person signature (reconhecimento de firma por autenticidade) is accepted.

As it is not yet regulated by the Ministry of Foreign affairs, digital signature recognition (e-notary and digital certificates) will not be accepted.

II. The parent is in another country (except Brazil):

II.1. Parent is a foreign citizen

1) Complete the Helsinki Embassy form (PDF format).

2) Recognize the signature (own hand in-person signature) in the local notary (equivalent to the Maistraatti) in the country in which he/she resides.

3) If the country in which he/she resides is party of the Hague Apostille Convention, request an apostille in the country in which he/she resides.

 If the country in which he/she resides is not part of the Hague Apostille Convention, legalize the document at the Embassy / Consulate of Brazil in the country in which he/she resides.

Attention: For legalization, check the instructions on the website of the Embassy / Consulate of Brazil in the country where he/she resides.

4) Send the original document by mail to the parent residing in Finland.

Attention: The Embassy does not accept this document sent by e-mail or copies, not even if sent directly by the Embassy / Consulate of Brazil in another country.

As it is not yet regulated by the Ministry of Foreign affairs, digital signature recognition (e-notary and digital certificates) will not be accepted.

II.2. Parent is a Brazilian citizen

Two alternartives:

Alternative A: Local notary at the place of residence

1) Complete the Helsinki Embassy form (PDF format).

2) Recognize the signature (own hand in-person signature) in the local notary (equivalent to the Maistraatti) in the country in which he/she resides.

3) If the country in which he/she resides is party of the Hague Apostille Convention, request an apostille in the country in which he/she resides.

    If the country in which he/she resides is not part of the Hague Apostille Convention, legalize the document at the Embassy / Consulate of Brazil in the country in which he/she resides.

Attention: For legalization, check the instructions on the website of the Embassy / Consulate of Brazil in the country where he/she resides.

4) Send the original document by mail to the parent residing in Finland.

Attention: The Embassy does not accept this document sent by e-mail or copies, not even if sent directly by the Embassy / Consulate of Brazil in another country.

As it is not yet regulated by the Ministry of Foreign affairs, digital signature recognition (e-notary and digital certificates) will not be accepted.

Alternative B: Embassy or Consulate of Brazil at the place of residence

1) Complete the Helsinki Embassy form (PDF format).

2) Recognize the signature at the Brazilian Embassy or Consulate in the country in which he/she resides.

3) Send the original document by mail to the parent residing in Finland.

Attention: The Embassy does not accept this document sent by e-mail or copies, not even if sent directly by the Embassy / Consulate of Brazil in another country.

As it is not yet regulated by the Ministry of Foreign affairs, digital signature recognition (e-notary and digital certificates) will not be accepted.

8. Optional (RECOMMENDED) - Travel Authorization for Minors

By legal requirement, Brazilian minors traveling unaccompanied, in the company of third parties or in the company of only one parent, need a Authorization to Travel within Brazil and to leave the country. 

Though optional, it is strongly recommended to include this travel authorization in the minor's passport (only when the minor's passport is issued).

To add the travel authorization, complete the second part of the passport authorization form (in the same document).

More information on travel authorization can be found at Authorization for Travel with Minors

9. Minors whose custody is only one parent - judicial sentence of custody

Original judicial sentence of custody from Brazilian Children and Adolescent's Court (Vara da Infância e Juventude do Brasil) or from a Finnish Court of Justice in which it is EXPRESSLY STATED that the parent can apply for a Brazilian passport and travel with the minor abroad without the need for agreement of the other parent.

For Finnish judicial decisions, also present a sworn translation into Portuguese (official registered translation).

IMPORTANT:

Brazilian passport legislation determines that the court decision granting custody of the minor(s) to one of the parents, even if definitively, DOES NOT WAIVE THE EXPRESS AUTHORIZATION OF BOTH PARENTS  to issue a passport. An exception is the court decision in which the text expressly states that the parent holding custody is authorized to apply for a passport before the consular office, as well as to decide on the minor's travel abroad.

Thus, by Brazilian law, the custody, in itself, does not imply that the other parent has lost parental power over the minor and, therefore, he/she must also authorize the passport. Only the judicial custody  (judgment or term of judicial commitment) in which the judicial authority has expressly authorized the guardian to apply for a passport in favor of the minor and travel abroad without the need for agreement of the parent(s) will be accepted. 

If it's a Finnish judicial sentence of custody and it does not contain express mention about the Brazilian passport and about travelling abroad, the parent may:

Option A) request to the Finnish Justice an amendment to the original judicial sentence that expressly states that the parent may request alone the Brazilian passport and travel abroad without the need for authorization of the other parent.

This should be done with assistance of a Finnish private or public lawyer;

OR

Option B) Contact the Brazilian Children and Adolescents Justice Court (Juizado ou Vara da Infância e da Juventude), in the state of residence or origin in Brazil, to request a specific sentence that expressly states that the parent may request alone the passport and travel abroad without the need for authorization of the other parent. 

This can be done by the parent him/herself or with assistance of a Brazilian private or public lawyer.

Attention: Under no circumstances may the Embassy appoint private lawyers, either in Brazil or Finland.

- Original of the Brazilian guardianship sentence; or

- Original of the Finnish guardianship sentence, with a sworn translation (official registered translation) into Portuguese.

- For Finnish sentences, also present the original of the document proving that the guardian is authorized to act on behalf of the minor, with a sworn translation into Portuguese (official registered translation).

- Original Brazilian Death Certificate (Certidão de Óbito); or

- Original child's extract from population from DVV showing that the parent is deceased.

In addition to all the above documentation (items 1 to 11):

1. Valid Brazilian identity card (RG) or other valid Brazilian document with photo (or the minor's birth certificate);

2. Loss, Theft or Destruction of Travel Document Form (PDF format)

Attention: the document must be signed at the Embassy, before the Consular Authority;and

3. original police report issued by the Finnish Police, detailing the loss, theft or loss of the previous Brazilian passport, containing the detailed situation report, full name of the person and the passport number.

To file a police report, go to the nearest police station in person.

In Helsinki, the police station is at the following address:

Helsinki Main Police Station

Address: Pasilanraitio 11, 00240 Helsinki

Opening hours: Monday to Friday, from 8:00 to 16:15

For a police station in another location, see the Police website at https://poliisi.fi/en/contact-information

A lost passport cannot be renewed by mail. The presence of parents and the minor (by appointment), in this case, is mandatory.

Buy 1 (one) prepaid postal label at Posti website.

Buy the postal label "maximum 250g" type, at the Posti website (choose express OR registered): 

(Express Letter) https://www.posti.fi/en/private/letters-and-mail/send-a-letter-or-postcard/valuable-or-urgent-items

(Registered Letter) https://www.posti.fi/en/private/letters-and-mail/send-a-letter-or-postcard/valuable-or-urgent-items

Note: Express letters are faster than registered letters.

Instructions on how to correctly purchase the Posti postal label are available on our website at “Posti - Postal Label”.

Terms and conditions for services by mail are available on our website at "Service by Mail ( Posti )"

IMPORTANT: Applications sent to the Embassy without the postal label will NOT be processed.

To avoid unnecessary delays, please follow our instructions an provide us the Posti postal label.