VITEM VIII - Volunteering

Documentation

Comments

1

Visa application form

(Click here)

a) Completion instructions:

• The form must be filled in online. There is no printable version available for download.
• Enter complete information – please note that some fields are mandatory.
• Parents' names must be entered in full (name and surname), exactly as displayed in the applicant's birth certificate.
• Upload the digital copies of all documents listed below (items 2 to 15). Applications without the uploaded documents will not be accepted.
• Click on the "Complete Application" button to generate the Visa Request Form Receipt (RER).

b) After the form is concluded:

• Print and sign the RER; affix your photo on the indicated field.
• Gather all original documents listed below. They must be presented during your interview at the Embassy, in addition to the RER.

Please note: documents in digital format must be printed. Documents shown on mobile device screens will not be accepted.

2

Valid passport

Must have at least two blank pages. Please note that pages reserved for amendments cannot be used for visa purposes.

3

One passport photo

The photo must be recent, against white background, in the local standard specifications.

Click here to check if your photo complies with the regulations.

4

Police check

Police checks are valid for up to 3 months from the date of issue.

Please note: if the applicant has lived in multiple countries within the last 12 months, a police check from each country of residence must be provided. They must also be duly legalised (contain an apostille) by the competent authority in the issuing country and, if necessary, translated by a certified translator.

5

Original full birth certificate

In the absence of the full birth certificate, the applicant may submit another official document that contains the parents’ full names.

6

Copy of the return ticket

One of the following documents must be submitted:

• Booking confirmation (paid ticket or e-ticket) containing the applicant's name and complete travel information (itinerary, flight numbers, arrival / departure dates); or
• Booking reservation or letter from a travel agent containing the applicant's name and complete travel information.

7

Invitation letter from the entity in Brazil

The invitation letter must be printed on official letterhead of the entity and contain the following information:

a) The applicant's full personal details;

b) Details of the entity and person in charge in Brazil (full name, telephone, e-mail etc.);

c) Invitation for the provision of services as a volunteer.

Please note: the signature on the invitation letter must be certified by a notary public ("tabelião").

8

Certified copy of the entity's articles of incorporation and association

In Portuguese, “ato constitutivo” or “estatuto social”.

The entity must be duly registered with the competent Brazilian authority.

9

Certified copy of the act of appointment of the current board of directors

Self-explanatory.

10

Up-to-date proof of registration with the respective Social Welfare Council (“Conselho de Assistência Social”)

If applicable. Otherwise, a certificate attesting the entity's qualification as a charitable organisation (“Organização de Sociedade Civil de Interesse Público - Oscip), issued by the Brazilian Ministry of Justice and Public Security.

11

Letter from the entity in Brazil containing details about place(s) and type of activity

The document must be printed on official letterhead of the entity and contain the following information:

a) The applicant's full personal details;

b) Purpose of the trip and intended length of stay – include detailed description of the activities to be carried out by the volunteer;

c) Indication of the place(s) where the activities will be developed.

Please note: the signature on the letter must be certified by a notary public ("tabelião").

12

Term of Commitment (financial)

Declaration, signed by the entity, stating that it takes full responsibility for the volunteer’s maintenance in Brazil during the entire stay, and for his/her future return to the country of origin.

Please note: the signature on the undertaking must be certified by a notary public ("tabelião").

13

Term of Commitment (health)

Declaration, signed by the entity, stating that it takes full responsibility for the volunteer’s medical care / hospital expenses in Brazil during the entire stay.

Please note: the signature on the undertaking must be certified by a notary public (“tabelião”).

14

Proof of professional experience or qualification compatible with the activities to be developed

Only required if the activities the volunteer will carry out demand specialised knowledge and experience (e.g. nursing, child / elderly care etc.).

If no special qualification is required, the applicant must submit his/her curriculum vitae.

15

Evidence that the entity in Brazil is fully and regularly operational

E.g.: certificate issued by the city Council (“Prefeitura”) in Brazil.

Only for citizens registered in Syria.

The document must be legalised by the Ministry of Foreign Affairs and Expatriates and translated by sworn translator. 

Only for citizens registered in Syria.

The document must be legalised by the Ministry of Foreign Affairs and Expatriates and translated by sworn translator. 

Applicant

Documentation

Spouse

See Family Reunion Visa (VITEM XI)

Partner

See Family Reunion Visa (VITEM XI) 

Children (son/daughter of any age)

If under 18 years of age, no police check needed.

Please note: if the dependant is under 18 years old, both parents / legal guardians must sign the child’s Visa Request Form Receipt (RER) before the consular authority.